Inventory Management
Track stock levels, manage replenishment, and prevent stockouts with Tiquo’s inventory tools.Inventory Dashboard
Overview
The inventory dashboard shows:- Total products tracked
- Low stock items count
- Out of stock count
- Total inventory value
Quick Access
Low Stock
Items below threshold
Out of Stock
Zero stock items
Adjustments
Recent stock changes
Stock Levels
Viewing Stock
For each product see:- Available stock
- Reserved (in orders)
- On order (expected)
- Reorder point
Stock Status
| Status | Meaning |
|---|---|
| In Stock | Above reorder point |
| Low Stock | Below reorder point |
| Out of Stock | Zero available |
| On Order | Replenishment coming |
Multi-Location Stock
Track per location:- Location-specific levels
- Transfer between locations
- Consolidated view
Stock Adjustments
Types of Adjustments
| Type | Use Case |
|---|---|
| Receive | New stock arrived |
| Sold | Automatic on sale |
| Damaged | Write off damaged items |
| Expired | Remove expired products |
| Internal Use | Staff/business use |
| Correction | Fix count errors |
Recording Adjustments
1
Select Product
Find product to adjust
2
Click Adjust Stock
Open adjustment form
3
Choose Type
Select adjustment reason
4
Enter Quantity
Positive (add) or negative (remove)
5
Add Notes
Optional reference notes
6
Save
Stock is updated
Low Stock Alerts
Setting Thresholds
Per product configuration:- Open product settings
- Go to Inventory tab
- Set Low Stock Threshold
- Save
Alert Notifications
When stock falls below threshold:- Dashboard warning
- Email notification
- Mobile push (optional)
Automated Alerts
Configure alert settings:- Who receives alerts
- Alert frequency
- Include order suggestions
Stock Counts
Physical Counts
Reconcile with actual inventory:1
Create Count
Start new inventory count
2
Select Products
Choose what to count (all, category, etc.)
3
Enter Counts
Record physical quantities
4
Review Variances
See differences from system
5
Apply Adjustments
Update system quantities
Cycle Counts
Regular partial counts:- Count subset regularly
- Cover all products over time
- Less disruptive than full count
Purchase Orders
Creating POs
Track incoming stock:1
Create PO
Go to Inventory → Purchase Orders
2
Select Supplier
Choose vendor
3
Add Products
Select items and quantities
4
Set Expected Date
When stock should arrive
5
Submit
PO is active
Receiving Orders
When stock arrives:- Find the PO
- Click Receive
- Confirm quantities
- Note any discrepancies
- Stock updates automatically
Stock Transfers
Between Locations
Move stock between locations:1
Create Transfer
Specify source and destination
2
Add Items
Select products and quantities
3
Submit Transfer
Stock reserved at source
4
Complete Transfer
Confirm receipt at destination
Inventory Reports
Available Reports
| Report | Description |
|---|---|
| Stock Levels | Current stock by product |
| Low Stock | Items needing reorder |
| Stock Value | Inventory valuation |
| Movement | Stock changes over time |
| Turnover | How quickly stock sells |
Exporting
Export inventory data:- Current stock levels
- Stock history
- Valuation report
Settings
Global Settings
Configure inventory behavior:- Allow negative stock
- Default location
- Auto-decrement on sale
Product Settings
Per-product configuration:- Track inventory on/off
- Reorder point
- Reorder quantity
- Backorder allowed
Best Practices
Count Regularly
Count Regularly
Regular counts prevent discrepancies from growing. Weekly cycle counts work well.
Set Realistic Reorder Points
Set Realistic Reorder Points
Account for lead time and demand variability when setting thresholds.
Record All Adjustments
Record All Adjustments
Every change should be documented with reason. This creates audit trail.
Review Reports
Review Reports
Weekly review of low stock and movement helps prevent stockouts.